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NOTE: Italics signifies the status of an action or in the case of agenda items actions associated with the item at the end of the last board meeting.

Present: all

1. Approve minutes for last meeting

BD - Please fix the spelling of "lone"


2. New Space - contract &c

Action(s) from previous meeting:

  • Arrange new space

Email sent to Maria 22-02-2016 will be chased up 24-02-2016 by TK

3. Departmental updates

Purchasing - BD/CH

BD and CH need to coordinate spending, CH requests BC be present as well.

Action(s) from previous meeting:

  • Get Trello to email when things are added to the list && set up as a way of adding things to the Trello list. Not yet done.

Infrastructure - BC/BD/TK

Floor plan for new space being worked on. Electrical plan for new space being worked on.


Nothing to report.


3 to 4 new members.

Action(s) from previous meeting:

  • KR to transfer GoCardless refs to membership records. DONE
  • KR to amend GoCardless login to use the board@email address. DONE

4. Update on actions from last meeting

Document how things work - all

Slowly splitting that off into department specific things which is making this task easier.

TK has started documenting how to deal with petty cash.


  • TK - Business cards, to be done before MF Newcastle.
  • Bookmarks - BC to talk to previous designer AFTER move
  • Fliers / Posters to increase membership

Try and get a member to take over this responsibility?


Chem cabinet - all

Get for Space 3.0

Risk assessments - all

To be done next:

  • bench top grinder DONE

Remaining on the list: - angle grinder - chop saw - table saw - pillar drills - scroll saw - air tools

Bank account (Barclays) - BC/TK

  • last payment for current space will come out of co-op future payments will come from Barclays
  • talk to members who are paying by standing order and get them to transfer their payments to the new account
  • purchasing cards for account
  • transfer PayPal to the new account once it has money going into it KR to action
  • sort out online access for TK and KJ at minimum
  • BC setting up Barclays scrape thing that London Hackspace have written to automate standing order payments for membership and dump info into Wave every night

Code of Conduct - all

  • Bring in CoC - we feel like we're pretty much there with this. We need to re-release it for members comment. Aiming to get it "live" before the next meeting.*
  • add do not mess with people's stuff to the CoC DONE

Final date 01-03

Lone Worker Policy

  • We need posters in the space that let people know that if they use a tool they can seriously injure themselves with when they are on their own in the space they are breaking the terms of the insurance and hackspaces H&S Policy. NOT YET DONE

Wiki pages for tools


  • CH to create stub pages for tools that don't have proper pages NOT YET DONE
  • someone to create a "pages that need work" page on the wiki to guide people to places where we need to improve tool documentation. NOT YET DONE

General space 3.0 meetings

Craft corner meeting went well. Kit wanted has been added to the Kit Wanted Wiki Page.

Greg and BC went through the metal working kit, there's a couple of things they'd like to get but nothing major, we're pretty well set up for metalworking kit.

Next Space 3 meeting is on Monday 07-03

Any other business

Date of next meeting