We are the buying team!
We manage what the space buys, to make sure people have what they need.
If you want to get involved, or have any suggestions, feel free to contact us -
Join our Telegram Group!
Email us at email@example.com
Accounts and Accountability
As the procurement team, we're given budgets for different aspects of the space, and are held accountable by three bodies - the treasurer, The Board, and the membership in the MMMM in which we report, monthly, on a monday, in a meeting with the membership.
Snackspace's budget is £200 per snackspace run, aiming for smaller shopping sprees to limit the chance of loss through items passing their sell-by dates.
The current Consumables budget is £30 per month, and that includes parts, repairs, etc to equipment.
Any spending above those amounts for any reason requires board approval.
Reimbursements and Receipts
Where possible, it's prefered that a board member pays using the company debit card, and as soon as reasonably practicable photographs the receipt and sends it to firstname.lastname@example.org - this reduces the load on the treasurer for reimbursements.
Where a board member isn't available, photos of receipts and bank details for reimbursements should be sent to email@example.com as quickly as possible - the maximum time allowed between the purchase and the receipts being submitted is one month, unless there are exceptional circumstances.
This allows us to manage cash flow and budgets, and makes sure we have transparency on what we spend as a hackspace. It also helps us to report correctly to the MMMM.