2025-10-28
Meeting Information
- Meeting Date/Time: 2025-10-28 19:00:00
- Meeting Purpose: Board meeting
- Meeting Location: Wellington House
Attendees
People who attended:
- Joe Christian
- Rob Jackson
- Jordan Colclough
- Ross Ballinger
- John Deptford
Agenda Items
| Item | Description |
|---|---|
| Round up of the last year | |
| Aims and achievements of the previous board | |
| Brief introduction of new board members | History at Hackspace, brief hopes for term, what skills they bring and their availability |
| Overview of how the company works | |
| Collective Responsibilities | |
| Splitting the roles | |
| Formal handover check list |
|
| Accounts/Finance |
|
| Tenancy/The building | |
| Individual Responsibilities | |
| Contact and communication with the membership | |
| Contact and communication with each other |
|
| First tasks | |
| AOB |
|
Discussion
- Round up of the last year
- Aims and achievements of the previous board
- Update board handover to include checklist
- Recap of previous boards aim and goals (compliance and events)
- Love for Mike 🥰
- Brief introduction of new board members
- Intro from Individual Board members
- Ross explained ideas for how to link in with local industries
- Overview of how the company works
- Collective Responsibilities
- Touched on training funds and wellbeing support
- Safeguarding explained
- Roles explained
- Splitting the roles
- John interested in Development and Treasurer
- Rob supporting main Treasurer, continuing Digital, needs to have official handover from Harvey
- Jordan for Secretary, support on events and comms
- Ross for Infrastructure, Community Liaison
- Joe for Chair
- Formal handover check list
- Trello awareness
- Accounts/Finance
- Going to need accountant going forward and refresh how money is handled
- Finances are good, reserve is incrementing ~ £900pm increase, £36,000 in reserve
- Tenancy/The building
- Building alarm location discussed
- Northern are Landlord and agents
- Individual Responsibilities
- Rob and Ross to be DPO
- Contact and communication with the membership
- Telegram Vs forum, how to handle
- Discussed how to separate board talk and personal talk
-
GitHub is online document hub, google drive is for board storage
-
Contact and communication with each other
- Board meeting after 6 weeks, then deep dive after 6 weeks, repeat
- Next Board Meet on 19/11/25
- First tasks
- Ed Bray wants to help Christmas party
- Ross mentioned display screens?
- AOB
- Hack the space weekend
- Robs CCTV
- CCTV pros and cons
- Future Deep Dive topics
- How to do team budgets
Actions
| Item | Responsible |
|---|---|
| Update PPE template board threshold | Rob |
| Resolution of board member positions for companies house | Joe |
| Need to get members to sign H&S | Rob |
| New Board members to give Rob their email address for 1Pass | Rob |
| All board members to verify identity with companies ( link sent via telegram ) | Joe |
| Joe to update forum | Joe |
| Rob to update members system +ReDash | Rob |
| Joe to update telegram permissions | Joe |
| Rob organise NatWest cards and banking | Rob |
| Rob to sign off annual accounts | Rob |
| Maybe create Pin on telegram with legal jargon | John |
| Add mod bot to AC chats? | Unclear |
| Joe to add me aboard to Trello | Joe |
| Jordan to lead on the HTSD on 15th | Jordan |
| Ross to lead on the HTSD on 16th | Ross |
| Ross to lead contact with Ed about Christmas competition | Ross |
| Joe to put new team budgets wording on GitHub | Joe |
| Joe to pass out skills analysis to board members | Joe |