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2023-11-01

Meeting Information

Meeting Date/Time: 2023-11-01, 19:00 - 22:00
Meeting Purpose: New Board Meeting
Meeting Location: Hackspace Manchester

Attendees

People who attended:

  • JC
  • HA
  • RJ
  • BD
  • JS
  • PR

Agenda Items

Before meeting begins - Registration of directors on Companies House, and update to statement of Guarantee.

Item Description
Round up of the last year Aims and achievements of the previous board
Introduction of new board members History at Hackspace, brief hopes for term, skills, availability
Overview of how the company works
Collective Responsibilities
Splitting the roles
Formal handover check list What needs doing, Contacts, Legal process, Digital assets
Accounts/Finance Bank Account (Natwest), Annual Accounts
Tenancy/The building
Individual Responsibilities
Contact and communication With membership and each other (methods, storage)
Next meeting
AoB Member training comms, Hacman phone, What’s on fire?

Discussion

  • JC summarised the previous year: limited old board meetings, focus on subscriptions, insurance (Wessex), electrical certificate outstanding, community improvement, process clarification, financial sustainability (e.g., 60:40 event split idea).
  • New board members introduced themselves:
    • JC (leaving Jan): ~2 yrs, structural engineer.
    • Ha: 10+ yrs, software developer.
    • BD: Since beginning, electronics focus, software consultant.
    • PR: ~18 months, software developer, woodwork training, focus on training/processes.
    • JS: ~1 yr, focus on member engagement/processes.
    • RJ: software developer, general help.
  • JC outlined the board's role: remove obstacles for members.
  • Roles allocated:
    • HA: (happy to be)Chair
    • RJ: Treasurer
    • PR: Secretary
    • JS: Membership Officer
    • JC: Development Officer
    • BD: Infrastructure Officer (new role defined)
  • Key contacts discussed (Adam - electrician, Wessex - insurance). Mike handling tenancy, HA responsible board member.
  • Business contacts/discounts mentioned (Axminster, Filamentive, Men's Shed).
  • Building issues: Asbestos (of which only risk was old switchboard which has been removed), electrical connection shares board with fire alarms (upgrade challenge).
  • Communication methods: Telegram (casual), Forum (official - noted bug with private threads). Suggestion to keep meetings for core business.
  • Admin updates: Directorship changes done, Natwest sign-up started.
  • Next meeting scheduled for December 4th.