2024-06-10
Meeting Information
Meeting Date/Time: 2024-07-25, 19:00
Meeting Purpose: board meeting
Meeting Location: University
Attendees
People who attended:
- HA - Chair
- RJ
- JS
- BD
- Provisional Apologies from JC for not being present
Agenda Items
| Item | Description |
|---|---|
| Chair | • Iiiiiiiiiiiiii’m back • CCTV • New consumables list • Board check in • Space check in |
| Secretary | • It's gon' rain |
| Treasurer | • General budget trend • Trend with purchases and consumables • Electric bill trend |
| Infrastructure | • Updates • Electrical compliance • Eye wash station in kitchen • CCTV - future plans • Resin in sink • Large storage clear out |
| Membership | • Social media update • Blue cross • Kids Easter event • HTSD Feedback • Summer BBQ maybe • EMF Retro • Build community |
| Development | • Create a more streamlined/unified way of organising the space |
| Digital | • Zigbee network is up • Member website cleaned a lot of shit |
| Incident since last meeting | • Check incident book • 3D Printer moved by Alex • Reported incident [whatever date the thing was] |
| Wood | • Dust extraction up & running; measuring & planning noise mitigations if necessary |
| CNC | |
| Storage | |
| 3D printing | • Prusa XL • Resin? •Insurance implications •Unattended rule •Enders |
| Electronics | • Leak |
| Metalwork - Welding | • Has anyone actually started to weld? It seems just training at the moment |
| VA | |
| Lab | |
| Snackspace | |
| Parkspace | |
| AoB | • Arrange next members meeting Harvinder Atwal • CCTV - governance • Restrict / formalise restrictions around critical infrastructure • Needs adding to rules (same with no unattended 3d printing?). Opportunity to review & simplify rules (both wording any where they’re stored) • Spirit of the space • Fire extinguishers check • Regular emergency light checks • Physical space workshop • Actively ventilated room • Screen printing & letter press • 3D shelving & storage • Board/admin storage • Members storagè • Trello • Volunteering shortfalls (training, open evening, maintenance, running events) & potential incentives • Luke T & Guitar Storage • Parking • Making our digital assets / branding materials accessible to members? • Membership payments, pay-what-you-want, and below-self-serve amounts • Board FAQ/runbook |
Discussion
Hackspace could do with some dusting. Maybe needs a bit more colour, looks sad.
Check in when JC is back around if we need another board member.
Expenses are generally stable, went up a lot over the start of year but back down now, especially with electricity costs. Purchase proposals are the biggest variability at the moment but nothing big is planned.
Electric certs are proving to be more work. We have a list of items we need done to get certified. Ben talked to Adam in person and is trying to get in contact to arrange a final certificate check.
Doorbot has been rewired following incident. We probably want Eye wash station needs someone else to plumb it in.
Resin in the sink is probably not going to happen and we will need to decomm it completely if nothing is happening with it.
New storage slots have become available, I’ve put some notices on ones that are being used but not claimed. We need a discussion on storage in general.
It seems the CNC ammiel is making will be loaned to the space but it needs a 16A run to the CNC room, we’ve agreed it should happen as the area coordinator is also in favour of the CNC machine.
Social media is a bit ded, there’s no process and people are just posting randomly.
Kids easter event is probably ded now.
We probably want to do another blue cross event and advertise it well.
EMF was a great success, we want to use the marquee again. Logistics was a nightmare and we probably want a van for next time. Starting to look at workshops and extras for next times village.
Maybe look at what mosi events are coming up or mini maker faires.
Zigbee network is up and maybe used for continuous air and sound monitoring.
Prusa XL has been sent back and will be looked at for repair. Quotes to follow.
The enders should be gotten rid of as we don’t have enough space at the moment for more 3d printers and they are inferior.
We will want to stick to our unattended rule with 3d printing until insurers are changed, or our current ones agree to self insurance.
Parkspace still needs more work.
Network cable is now attached to the wall.
Sorted massive box of stuff in the corner of doom. Some bits are being kept, we still have a lot of woodworking and other things that need clearing out.
There is building work underway to fix the leak in electronics JC is all over it.
We probably want to share costco and bookers access to all board members.
Website is being cleaned up. It’s almost halfway to being fully upgraded.
Talk about the next CCTV next steps at members meeting, we probably want to propose what it will look like and have a vote.
We want to consolidate hackspace rules and incorporate critical infrastructure.
We got a lot of positive feedback on HTSD and how it was run this time around. We are planning another one for September.
VA was tied up during HTSD and improved nicely.
Not sure what the plan was after large storage clear out. It seems Peter is happy to carry on with some kind of plan 🤷We probably need some plan.
Physical space workshop went well and we’ve got a lot of ideas, we just need people to start to implement them.
We should make certain branding assets available.
We'll need to work out what to do with car parking going forward.
Agreed we can try putting infra tasks in the space on a physical board. Emergency lights need regular testing.
We’ve brought forward volunteering shortfalls and membership payment types for when JC is back.
We need to talk about a member's behaviour which has been reported before and has repeated again.
Action Items
To be copied to trello
| Item | Responsible | Due Date |
|---|---|---|
Other Notes & Information
N/A