2025-04-13
Meeting Information
Meeting Date/Time: 2025-04-03, 19:15
Meeting Purpose: board meeting
Meeting Location: University
Attendees
People who attended:
- JC - Chair
- HA
- RJ
- JS
- BD
- JC2
Agenda Items
| Item | Description |
|---|---|
| Board Member Updates | |
| Trello Review | • Tidy Up Tasks • Reallocation of tasks |
| Focus Session | |
| Upcoming Dates | • Classes • HTSD • Members meetings Wednesday, 30th April 2025 Decide. Wednesdays 3 months on. Publish • Next board meeting Wedemsday, 7th May 2025• Board workshop Sunday, 13th April 2025 |
| AoB | • Reorder Natwest cards • Parking • Membership consent to [policies] (insurance) • Handling of dormant balances (very important) • Network & CCTV • Yucky leak in electronics • Emergency signage • First aid • Fire exits, alarm points, fire extinguishers • What to do in an emergency • Members storage: Comms plan • Large PP/Construction retrospective? • Build vs buy debate: Heavy machinery / equipment • Specific notes on advanced grinder pre-proposal: Use of self-funding to circumvent approval thresholds Unwillingness to write detailed proposals? • CNC – awaiting board approval? (Did we know that?) • PA testing 🫠 • Spiderboge • • Mini htsd. Incentives, purpose • Cleaning incentives |
Discussion
- Discussed parking - waiting on additional information from provider
- Need to advertise physically and digitally for membership to accept policies (nothing new, just for insurance and safety purposes)
- Rob and landlord looked at drip issues, discussed with offenders how they can fix this
- Discussed clearer signage regarding H+S and Fire Safety
- Comms on membership storage, to make clearer instructions on updated changes
- Build vs buy machinery
- Absolutely not self-designed / self-build “heavy” machinery
- Insurance is unclear, ubt probably disallows
- Manufactured products are certified & tested, much easier to have confidence in
- For DIY, so much more effort required to understand & evaluate. More than we’re capable of; likely needs external, independent, review.
- Likely applies to existing CNCs. If we were to apply rule blatantly, we might need to reject & have them removed.
- In comms on this point, emphasize volunteer time cost greatly outweighs monetary savings
- Advanced grinder:
- Self-fulding to circumvent thresholds, level of detail, scrutiny:
- Absolutely not. We have & are willing to spend money.
- We don’t want members having given the space [monetary] favours
- Intent to get away with less detailed proposal doesn’t work; level of detail does not scale with threshold.
- Unwillingness to write detailed proposal
- Likely influenced by personal behaviours, as well as inexperience with proposals.
- Discussed what a good proposal looks like.
- Action to provide examples or guidance.
- Discussed what a good PP proposal looks like
- Mini foods for Mini HTSD
Actions
To be copied to trello
| Item | Responsible | Due Date |
|---|---|---|
| Print HTSD posters | JS | |
| Setup in hackspace deep dive session | HA | |
| Ask council for paper permits to home address | HA | |
| Deep dive on consent to policies for hackspace | HA | |
| Deep dive Consent agreement | HA | |
| Deep dive Equipment info/map/signage | HA | |
| Make it clear about new storage mechanisms | Unknown | |
| RJ wants back in | Unknown | |
| Large PP/construction retrospective meeting | JC2 | |
| Respond to advanced grinder - first draft | JC2 | |
| Request CNC documentation and official request of approval from Ammiel | Unknown |