2025-05-07
Meeting Information
Meeting Date/Time: 2025-05-07, 19:00 - 21:30 Meeting Purpose: Board Meeting Meeting Location: Hackspace Manchester
Attendees
People who attended:
- JC
- JC2
- RJ
- BD
- JC
- HA (Not Present)
Agenda Items
| Item | Description |
|---|---|
| Board Member Updates | JC, HA (Not Present), JC2, RJ, BD, JS |
| Changes to decision making process | • JC to talk about a committee concept to help us make decisions quicker. |
| Trello Review | • Actions from previous meeting • Tidy up tasks • Reallocation of tasks |
| Main topics | • Upcoming elections • CCTV • Getting things done - how can we better organise • Events and the outside world |
| Focus Session | • Employees? |
| Upcoming Dates | • Classes • HTSD • Summer Fun • Members Meetings ( Decide. Wednesdays 3 months on. Publish)• Next board meeting • Hack The Board Space day • Board Holidays • Rust Manchester - request for more dates |
| AoB | • Purchase proposal grinder thing • Large Purchase Proposal plan going forward • Auditing our H&S supplies • Parking • Finance B (Cash basis, HMRC, Categorising, Trade/Non-trade income, Tixtree breakdown) • Safe-guarding |
Discussion
- Board Member Updates:
- JC: Working on Reach application with Pulse (asking for £14K), good progress, case worker writing report.
- JC2: Organised HTSD end of April.
- RJ: Pricing changes, need to update future earnings, to look at recent large spends.
- BD: Electrical work (general and woody), socket failures in electronics, dealing with broken emergency light, finishing testing plan, will be away for several weeks.
- JS: Been chilling, availability increase after the 16th.
- HA: Sorting CCTV fitting and optimisation.
- Committee Decision Making Process: Discussed and agreed: point raised, needs to be seconded, objections vocalised, attempt to compromise, cast vote.
- Trello/Actions Review: Refreshed Trello task distribution.
- Elections:
- Staying on: JC, JC2.
- Stepping Down: HA, JS.
- Unsure: BD.
- Re-elect (Not Treasuring): RJ.
- Discussion on finding prospective talent and advertising specific roles.
- CCTV:
- Potential change to authorisation and use: trusted members having remote access (authenticated and logged) due to immediate need or lack of access.
- Discussion on tidying the network box, membership opinion, and concerns. Everything needs to be logged.
- Hackspace Organisation Inclusion: Any progress is good progress; silence is agreement.
- Events:
- Still new, need time to stabilise.
- Need to document clearly where events go and have a promotional workflow process.
- General Meeting Review:
- Board in agreement on the concept of employees.
- Contracted employee discussed.
- To be further discussed post governance and funding review.
- HTSD (Hack The Space Day):
- Mini HTSD scheduled for May 25th.
- Plan to move to structured tasks with task leaders, sign-ups, and slotted times.
- Making actions at members meetings for HTSD. Shift smaller jobs to mini HTSD. Arrange management of HTSD.
- Summer Fun: Discussed BBQ at coffee shop in Pollard Yard.
Actions
To be copied to trello
| Item | Responsible | Due Date |
|---|---|---|
| Rob to find out more about NatWest accounts | Rob | (Unspecified) |
| Find new or returning elections officer | (Unspecified) | (Unspecified) |
| Joe to alter constitution to allow for voting on specific roles, figure out role jobs? | Joe | (Unspecified) |
| Rob and Harvey to ensure CCTV is compliant | Rob, Harvey | (Unspecified) |
| Rob to change permissions on policy GitHub docs | Rob | (Unspecified) |
| Joe to document where events live | Joe | (Unspecified) |
| Retrospective of HTSD with board and ACs | (Unspecified) | (Unspecified) |
| Jordan to organise members meeting for 11th June | Jordan | (Unspecified) |
| Joe to respond yes to Rust Manchester proposed dates. | Joe | (Unspecified) |
| Jordan to review large PP going forward | Jordan | (Unspecified) |
| Joe to write up PP guide | Joe | (Unspecified) |
| Joe to write job spec and H+S supply list for Ross | Joe | (Unspecified) |
| Volunteers to be granted parking permit access | Rob | (Unspecified) |
| Rob to look into getting accountant | Rob | (Unspecified) |
| Joe to send Jordan Safeguarding docs | Joe | (Unspecified) |