2025-12-03

Meeting Information

Outline of Meeting Aims
Previous Minutes circulated and agreed, including Review of actions outstanding
Treasurers Statement
Board photos (look pretty)
Confirmation all required access has been granted and tested
Consumable items
Email alias groups
Director Skills Assessment
Review of HTSW (Successes and improvements)
Contractor/Employee Status and Review of ongoing options
Setting aims for year ahead, including SMART goal setting and tasks for facilities manager
Upcoming dates (Xmas party, Christmas board holiday period, Open evening tours, future meetings, HTSD/HTSW)

Treasurer statement: 50k in reserves, a slight increase in funds.
Additional, non contractual Service charge: ~£1.3k.
Consumables purchase request agreed, 5 in favour, 0 against.
For the next HTSD/W, find a way to find members to take on responsibility for relevant tasks.
Create tasks per day for HTSD.
Looking to convert Mike to employee status (0 hour contract).
Keep Mike on contract for 6 months while enquiring about PAYEE.
Updated Mike's actions priority.
Agreed to fund Mike + Ross’ in-person IOSH (Health and safety) at £528pp (5 votes for, 0 against).
Next board meeting is 17th Feb.
Voted on temporarily changing open evenings to 1 tour at 7pm due to low volunteering (4 yes, 1 no).
PAT electrics passed in the snacks space and metal, several areas require maintenance, with swift progress.

Item	Responsible
JC to look at adding members to new email alias.	JC
JC to check men's shed membership.	JC
Jordan to look at labelling locations for VA.	Jordan
Whole board to complete skills assessment by 1st week Jan.	Whole board
JC to email Alex about Lab clear out.	JC
JC to update OoO on board emails to reflect we are volunteers.	JC
JC to look at website regarding open evenings.	JC
Ross to come back with dates for HTSD, members meetings, and summer social.	Ross

John - grant applications within 3 months, finding a small funding pot for rewarding STEM /R+D (Development/engineering/research/prototyping).
Jordan - Spray booth by December 2026, increasing community involvement.
JC - increasing community engagement (find measurable volunteer hours given), improvement of documentation (Web Docs and GitHub).
Ross - Building a Holistic Road map regarding H&S by September, host woodworking classes, upskilling members, disability classes, specifically to reward active members.