2026-02-18

Meeting Information

People who attended:

Board catch up
- JC: governance, not been to space much.
- Rob: Simplifying life, passing over board role, still wants to offer digital related jobs, done treasuring bits since December, submitted annual confirmation statement.
- John: unsimplified, next months unlikely to be in UK for much, coop money back, governance with JC, brought lease to attention.
- Jordan: Not been in best space to support much.
Rob handover
- Rob and John to go over treasuring handover.
- Rob would like to continue digital work but raised concerns about still needing access to systems containing sensitive information, and would like official guidance on how to move forward.
- CCTV needs proper handover; Rob to sort.
Review governance
- The board discussed a new structure, with documentation to be released soon.
- The board is happy with the current proposal for the new structure.
- The first year trial is to be with appointed members, and subsequent years will be populated by elections if required.
- The board discussed potential people who may be interested in new roles.
Volunteer enticement ideas
- Discussed an annual meal.
- Discussed Snapboard shout outs.
AOB
- The Board voted in agreement to sign a 3-year lease until April 29.

Item	Responsible
JC to finish writing internal data protection policy.	JC
Rob to sort CCTV NAS, CCTV Cameras.	Rob
JC to finalise with board, wording of structure.	JC
JC to upgrade Google workspace plan.	JC
Jordan to action snapboard shout out system.	Jordan
JC to look at adding members to new email alias.	JC
JC to check men's shed membership.	JC
Jordan to look at labelling locations for VA.	Jordan